Consolidating contracting

Agencies that have a detailed acquisition planning system in place that generally meets the requirements of need not revise their system to specifically meet all of these requirements. (t) Ensuring that knowledge gained from prior acquisitions is used to further refine requirements and acquisition strategies. (w) Ensuring that agency planners on information technology acquisitions comply with the information technology security requirements in the Federal Information Security Management Act (44 U. (x) Encouraging agency planners to consider the use of a project labor agreement (see , Search Records, Advanced Search, Disaster Response Registry Search.

The purpose of this planning is to ensure that the Government meets its needs in the most effective, economical, and timely manner. (s) Ensuring that no purchase request is initiated or contract entered into that would result in the performance of an inherently governmental function by a contractor and that all contracts or orders are adequately managed so as to ensure effective official control over contract or order performance. 3544), OMB’s implementing policies including Appendix III of OMB Circular A-130, and guidance and standards from the Department of Commerce’s National Institute of Standards and Technology.

A written plan shall be prepared for cost reimbursement and other high-risk contracts other than firm-fixed-price contracts, although written plans may be required for firm-fixed-price contracts as appropriate.

(e) Establishing criteria and thresholds at which increasingly greater detail and formality in the planning process is required as the acquisition becomes more complex and costly, including for cost-reimbursement and other high-risk contracts (e.g., other than firm-fixed-price contracts) requiring a written acquisition plan.

Explain and provide reasons for any urgency if it results in concurrency of development and production or constitutes justification for not providing for full and open competition. Discuss the expected consequences of trade-offs among the various cost, capability or performance, and schedule goals. Discuss technical, cost, and schedule risks and describe what efforts are planned or underway to reduce risk and the consequences of failure to achieve goals. When the proposed acquisition strategy involves bundling, identify the incumbent contractors and contracts affected by the bundling.

If concurrency of development and production is planned, discuss its effects on cost and schedule risks. If specifically designated by the requiring agency as a program subject to acquisition streamlining, discuss plans and procedures to -- (i) Encourage industry participation by using draft solicitations, presolicitation conferences, and other means of stimulating industry involvement during design and development in recommending the most appropriate application and tailoring of contract requirements; (ii) Select and tailor only the necessary and cost-effective requirements; and (iii) State the timeframe for identifying which of those specifications and standards, originally provided for guidance only, shall become mandatory. (v) Address the extent and results of the market research and indicate their impact on the various elements of the plan (see part 10).

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(c) Ensuring that acquisition planners address the requirement to specify needs, develop specifications, and to solicit offers in such a manner to promote and provide for full and open competition with due regard to the nature of the supplies and services to be acquired (10 U. (k) Establishing criteria and thresholds at which design-to-cost and life-cycle-cost techniques will be used.The contracting officer shall designate and authorize a COR as early as practicable after the nomination. In order to facilitate attainment of the acquisition objectives, the plan must identify those milestones at which decisions should be made (see paragraph (b)(21) of this section).The plan must address all the technical, business, management, and other significant considerations that will control the acquisition.This includes ensuring that only necessary and cost-effective requirements are included, at the most appropriate time in the acquisition cycle, in solicitations and resulting contracts for the design, development, and production of new systems, or for modifications to existing systems that involve redesign of systems or subsystems. If contract performance is to be in a designated operational area or supporting a diplomatic or consular mission, the planner shall also consider inclusion of the combatant commander or chief of mission, as appropriate.“Life-cycle cost” means the total cost to the Government of acquiring, operating, supporting, and (if applicable) disposing of the items being acquired. The planner should review previous plans for similar acquisitions and discuss them with the key personnel involved in those acquisitions.

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